Home Care Management
Software UK
All-in-one software for scheduling, care logging, MAR charts, GPS tracking, compliance and invoicing — with a built-in Virtual Care Inspector. CIW & CQC ready. From £99/month.
No credit card required · Free 30-day trial · Cancel anytime
12
Active Calls
28
Completed
1
Missed
8
Staff Online
Today's Visits
4 callsMargaret Jones
08:00 · Morning
David Williams
10:30 · Personal Care
Eleanor Price
13:00 · Lunch
Robert Evans
16:00 · Tea & Meds
GPS Check-In Active
Location verified at 10:31
500+
Care visits logged daily
99.9%
Uptime reliability
50+
Automated compliance checks
4.8/5
User satisfaction rating
See CareCallAI in action
From the manager's dashboard to the carer's phone — everything your team needs, beautifully designed and easy to use.
MAR Chart
Margaret Jones · February 2026
Paracetamol 500mg
Amlodipine 5mg
Metformin 500mg
Codeine 30mg
PRNCare Log
Margaret Jones · Morning Call
GPS verified · 8m from address
Notes
Margaret in good spirits. Ate full breakfast. Reminded about afternoon medication.
Today's Visits
4 callsMargaret Jones
08:00 · Morning
David Williams
10:30 · Personal Care
Eleanor Price
13:00 · Lunch
Robert Evans
16:00 · Tea & Meds
GPS Check-In Active
Location verified at 10:31
Everything your care agency needs
From scheduling shifts to logging medications, CareCallAI replaces paper forms, spreadsheets and disconnected tools with one powerful platform.
Powerful desktop views for managers
Full visibility across your entire operation — staff compliance, training matrix, invoicing and real-time compliance scoring, all from one dashboard.
Staff Management
Add Staff24
Total Staff
8
On Shift
2
DBS Due
3
Training Due
Sarah Thomas
Senior Carer
James Morgan
Carer
Lisa Roberts
Carer
Mark Davies
Night Carer
Staff overview with DBS status and training compliance
Training & Certificates
Upload Certificate156
Completed
12
In Progress
3
Overdue
Safeguarding Adults L2
24/24 staff completed
Manual Handling
22/24 staff completed
Medication Admin
24/24 staff completed
First Aid at Work
21/24 staff completed
Fire Safety
23/24 staff completed
Training matrix tracking completion across all courses
Invoicing & Payroll
£4,280
Outstanding
£12,450
Paid This Month
£8,640
Staff Payroll
Denbighshire Council
INV-2026-042
Mrs. E. Price (Private)
INV-2026-043
Wrexham Council
INV-2026-044
Invoice councils and private clients directly
Virtual Care Inspector
Last audit: 2 hrs agoCompliance Score
94%
Live compliance scoring with automated gap detection
GPS Check-In, QR Codes
& Live Tracking
Carers check in and out of every call with GPS-verified location. Scan a QR code at the client's home or care plan for instant check-in. Managers see live locations and mileage is logged automatically for fuel expense claims.
GPS Check-In / Check-Out
Automatic timestamp and location capture at every visit
QR Code Scanning
Scan a code at the client's home to instantly check in to a call
Live Staff Tracking
See where all your carers are in real time on a map
Automatic Mileage & Fuel
Journey distances logged for fuel expense claims — no manual entry
Check In
David Williams · 10 High Street
Location Verified
Within 50m of client address
Distance
12m
Duration
30 min
Mileage
4.2 mi
Care Log
Margaret Jones · Morning Call
GPS verified · 8m from address
Notes
Margaret in good spirits. Ate full breakfast. Reminded about afternoon medication.
Care Logs & Incident
Reporting from Mobile
Carers log every visit detail from their phone — tasks completed, fluid intake, mood and wellbeing notes. Incidents are reported immediately with type, severity and description. Managers get notified in real time.
Digital Care Logs
Task checklists, notes and timestamps — no more paper forms
Instant Incident Reporting
Report incidents from the field. Managers notified immediately
Wellbeing Tracking
Record mood, appetite, skin condition and observations at every visit
Real-Time Visibility
Managers and families see care activity as it happens
Virtual Care
Inspector
The UK's first automated compliance inspection engine for domiciliary care. One click runs the same checks a CIW or CQC inspector performs — across every staff record, care plan, MAR chart and incident report in your system. Instantly.
Virtual Care Inspector
Last audit: 2 hrs agoCompliance Score
94%
50+ Automated Checks
Covers 8 inspection categories: staff compliance, supervisions, training, service users, medication, care delivery, incidents and governance.
Instant Gap Detection
Flags missing DBS checks, expired training, overdue care plan reviews, MAR chart gaps, no staff ID, missing references and more.
Live Compliance Scoring
Real-time score per category with overall CIW/CQC rating — Excellent, Good, Adequate or Poor — so you always know where you stand.
Regulation-Mapped Findings
Every finding mapped to its specific regulation (CIW RISCA Reg 29, CQC HSCA Reg 19, etc.) with severity level so you know exactly what to fix.
£5,000+
Average savings per year
Avoid inspection failures, reduce admin hours and eliminate paper-based systems
10+ hours
Saved every month
No more manual compliance audits — the Virtual Inspector runs in seconds, not days
100%
Inspection readiness
Know your compliance score at all times. Fix gaps before inspectors find them
No credit card required · Full access for 30 days
Clinical Assessments &
Monitoring Built In
NHS-standard clinical tools integrated directly into your care management platform. No separate clinical system needed — assessments, observations and monitoring all in one place, linked to every service user.
NEWS2
National Early Warning Score 2 — detect acute illness deterioration with all 7 physiological parameters and automated clinical escalation guidance
SALT Assessment
Speech & Language Therapy screening with full IDDSI framework (food levels 3-7, drink levels 0-4), swallowing signs and communication assessment
Waterlow Score
Pressure sore risk assessment across 9 categories — age, build, skin type, mobility, appetite, continence, tissue malnutrition, neurological, surgery
MUST Screening
Malnutrition Universal Screening Tool — BMI scoring, weight loss tracking and acute disease effect for nutritional risk assessment
Falls Risk & Monitoring
Multifactorial falls risk assessment plus falls log with contributing factors analysis, pattern detection and trend reporting
Wound Management
Active wound tracking with grading, measurements, dressing schedules, wound bed assessment and status progression (active → healing → healed)
Vital Signs & Observations
Weight, blood pressure, temperature, pulse, O₂ sats and blood sugar — with trend tracking, normal range alerts and history charts
Repositioning Charts
Turning schedule compliance with 4-hour gap detection, position tracking and skin integrity checks for pressure sore prevention
Barthel & Abbey Pain
Barthel Index for ADL independence scoring and Abbey Pain Scale for non-verbal clients — complete with risk-level badges and review scheduling
Every clinical assessment saves directly to the service user's record with scored risk levels, automated recommendations and review date tracking. The Clinical Dashboard gives managers a single view of overdue assessments, active wounds, falls trends and weight loss alerts across all clients.
Available on the Enterprise plan · CIW & CQC inspection-ready clinical records
Start Free TrialBuilt in Wales.
Built for Wales.
Wedi'i adeiladu yng Nghymru. Wedi'i adeiladu ar gyfer Cymru.
CareCallAI is the only care management platform with full bilingual Welsh/English compliance support. All CIW regulations, RISCA guidance, compliance forms and Virtual Inspector findings are available in both languages — meeting the Welsh Language Standards that CIW requires.
CIW RISCA Regulations
Rheoliadau RISCA AGC
All 60+ regulations with full Welsh translations and bilingual guidance
Compliance Forms
Ffurflenni Cydymffurfio
Pre-populated CIW filing forms in Welsh and English
Inspector Findings
Canfyddiadau'r Arolygwr
Virtual Inspector results available in both languages
Staff & Service User Records
Cofnodion Staff a Defnyddwyr
Welsh language support throughout the entire platform
CIW Compliant
Care Inspectorate Wales
Arolygiaeth Gofal Cymru
RISCA 2016 · Regulations 21-80
CQC Compliant
Care Quality Commission
HSCA 2008 · Regulations 9-20
Why agencies choose CareCallAI
Most care software covers the basics. CareCallAI is the only platform that combines daily operations with automated compliance inspection and bilingual Welsh support.
CareCallAI
From £99/mo
Typical Care Software
£100-300/mo
Basic / Paper
Variable
CareCallAI includes all 15 features as standard — no add-ons, no hidden costs
Start Free TrialUp and running in a day
Getting started with CareCallAI is straightforward. No complex setup, no IT team required.
Sign up in minutes
Create your account, add your staff and clients. Import existing data or start fresh.
Set up your rota
Create shift patterns, assign carers to areas and build your weekly schedule with templates.
Go live
Your team downloads the mobile app and starts logging care visits, medications and incidents in real time.
Simple, transparent pricing
Plans that grow with your agency. Save 20% with annual billing.
Starter
£99/mo
Up to 15 staff
Professional
£199/mo
Up to 30 staff
Enterprise
£349/mo
Unlimited staff
CareCallAI Home
Everything in CareCallAI, tailored for residential care homes. Join our Beta programme and get full access to the entire platform throughout development — help shape the final product and receive 6 months free once completed.
Register InterestFull access · Shape the product · 6 months free on completion
Trusted by care agencies across the UK
“CareCallAI replaced three separate systems for us. Scheduling, care logs and MAR charts all in one place. Our carers love the mobile app.”
Sarah T.
Registered Manager, Home Care Wales
“The Virtual Care Inspector saved us during our last CIW inspection. We could show live compliance scores and a clean audit trail instantly.”
James M.
Director, Premier Care Services
“We switched from paper MAR charts and haven't looked back. Medication errors have dropped and our audit trail is bulletproof.”
Lisa R.
Care Coordinator, Compassionate Care Ltd
Frequently Asked Questions
Ready to transform your care agency?
Start your free 30-day trial today. No credit card required.